Once you have created and exported the documents to PDF format, WorldLink can e-mail these documents as attachments to the appropriate persons. Upon clicking the E-mail Docs button or by using function key F10, WorldLink will pop-up a web form listing all the documents that have been exported to PDF format. The user will be able to select the documents that need to be e-mailed.
WorldLink also provides the capability to retrieve the e-mail addresses from Outlook, if that is the user’s e-mail client. The user can also manually enter the e-mail addresses in the field, in addition to getting them from the Outlook client. The addresses are retrieved from a global address list as well as local address list, provided the user has proper access rights. This can be achieved by clicking on the “Outlook” button on the form.
You connect to Outlook client using ActiveX controls, a form will pop-up for a user confirmation. Note: This capability is a standard functionality implemented by Microsoft. This confirmation will make sure that WorldLink is authorized by the user to connect to the Outlook client.
When you click the OK button, WorldLink will display all the entries in the global and local address lists. You can sort this list by clicking on the column headers. You can select as many entries as required by highlighting the row(s).
When you finish selecting your e-mail addresses, click the OK button. WorldLink will gather the selected e-mail addresses and will send the e-mails.
You will be informed whether the e-mails were sent successfully or not.